An equal opportunity university
Residence Life
Web Pages: www.housing.wwu.edu Phone: (360) 650-2960 Fax: (360) 650-6890
Policy for Posting Flyers in Residence Halls
• This policy applies when any organization wants to post flyers in the residence halls.
• The following organizations may post in the halls: Associated Students approved organizations and University departments. The AS logo and/or Western Washington University logo and recycle logo must be present on the poster or flyer.
• Posters must clearly state the sponsoring organization.
• Posters can be no larger than 11" x 17".
• Posters cannot advertise any profit making service, product or activity. AS organizations and University Departments may advertise fundraising activities.
• Posters must be approved and stamped by the Viking Union prior to distribution.
Traditional Posting of Flyers/Posters:
Action by: Step: Action:
Organization wanting to post 1. Delivers 18 posters for the Residence Halls to VU Administration Room 547 for approval. For more information call x3450.
VU 2. Approves and stamps posters
Publicity Center 3. Delivers approved posters daily to Residence Life or UR Front Desk
Residence Life 4. Distributes posters in Resident Director boxes using distribution labels on boxes
Resident Director or designee 5. Picks up posters daily and delivers them to Hall Front Desk
Hall Student Staff 6. Posts in appropriate areas
Offensive, Inappropriate, or Questionable Content on Flyers/Poster:
Action by: Step: Action:
VU 7. Sends questionable content via digital copy to Residence Life for review in addition to VU Administrators
VU 8. a. If approved, continue traditional posting process
VU 8. b. If not approved, poster is not sent to Residence Life
Resident Directors 9. If posting is viewed as inappropriate by Resident Director, RD contacts Jeff Bates (x7281) to discuss concern. RD also alerts Residence Life to the issue
Jeff Bates or VU designee 10. Contacts organization to whom the inappropriate posting belongs and discusses alternatives for advertising the organization or event
Organization wanting to post 11. Corrects or explains reasoning behind inappropriate content
Resident Directors 12. Work with RAs to accommodate inclusive discussion or program centered around issues raised with the nature of the posting’s content
To respect the rights of all AS organizations and campus departments and to further the value in diversity of thought and opinion, all posters legally distributed to the Residence Halls are to be posted unless the program occurs in less than two days from poster distribution and poster content is not offensive or inappropriate. Should the poster’s content be offensive, proper follow-up as defined by this policy should be taken.
An equal opportunity university
Residence Life
Web Pages: www.housing.wwu.edu Phone: (360) 650-2960 Fax: (360) 650-6890
Policy for Posting Flyers in Residence Halls
• This policy applies when any organization wants to post flyers in the residence halls.
• The following organizations may post in the halls: Associated Students approved organizations and University departments. The AS logo and/or Western Washington University logo and recycle logo must be present on the poster or flyer.
• Posters must clearly state the sponsoring organization.
• Posters can be no larger than 11" x 17".
• Posters cannot advertise any profit making service, product or activity. AS organizations and University Departments may advertise fundraising activities.
• Posters must be approved and stamped by the Viking Union prior to distribution.
Traditional Posting of Flyers/Posters:
Action by: Step: Action:
Organization wanting to post 1. Delivers 18 posters for the Residence Halls to VU Administration Room 547 for approval. For more information call x3450.
VU 2. Approves and stamps posters
Publicity Center 3. Delivers approved posters daily to Residence Life or UR Front Desk
Residence Life 4. Distributes posters in Resident Director boxes using distribution labels on boxes
Resident Director or designee 5. Picks up posters daily and delivers them to Hall Front Desk
Hall Student Staff 6. Posts in appropriate areas
Offensive, Inappropriate, or Questionable Content on Flyers/Poster:
Action by: Step: Action:
VU 7. Sends questionable content via digital copy to Residence Life for review in addition to VU Administrators
VU 8. a. If approved, continue traditional posting process
VU 8. b. If not approved, poster is not sent to Residence Life
Resident Directors 9. If posting is viewed as inappropriate by Resident Director, RD contacts Jeff Bates (x7281) to discuss concern. RD also alerts Residence Life to the issue
Jeff Bates or VU designee 10. Contacts organization to whom the inappropriate posting belongs and discusses alternatives for advertising the organization or event
Organization wanting to post 11. Corrects or explains reasoning behind inappropriate content
Resident Directors 12. Work with RAs to accommodate inclusive discussion or program centered around issues raised with the nature of the posting’s content